Administration Assistant

Job description

• Administration Assistant/ Team Secretary
• Boutique Accounting Firm
• $85,000 Package
• Sydney CBD
• Flexible Hours Available

• Draft and review client correspondence, reports, and documentation with a high degree of accuracy
• Maintain and update client records, financial position statements, and structure diagrams
• Manage the onboarding and offboarding process for new and existing clients
• Handle ASIC-related tasks, including company incorporations, changes, and document lodgements
• Assist with lodgement of tax returns, BAS, and coordination of ATO correspondence, including payment plans
• Prepare and issue invoices and manage related follow-ups
• Compile and send out electronic document signature packs
• Provide front-line client support—answering phones, responding to emails, and resolving administrative queries
• Support the Directors and Accountants with general administration, scheduling, and ad hoc tasks
• Assist with SMSF and investment portfolio administration, including downloading and forwarding reports
• Coordinate banking activities, including loading payments and preparing transfers for approval

• 5+ years of experience in a similar administrative role within an accounting or professional services firm
• A background or exposure to bookkeeping is highly desirable
• A high level of confidence in managing priorities and taking initiative with minimal supervision
• Experience with relevant platforms is a plus, including FYI Docs, FuseDocs, Xero, Xero Practice Manager, NowInfinity, ATO Portals, and ASIC Connect
• Proficiency in Microsoft Office Suite (especially Word, Excel, and PowerPoint)
• Exceptional attention to detail and strong organisational and time-management skills
• A professional and polished demeanour with excellent communication skills
• A collaborative and friendly attitude—someone who enjoys being part of a supportive, high-performing team

• Flexible working arrangements based on your needs 
• A welcoming, stable team with a low staff turnover and strong team culture
• A beautiful Sydney CBD office location, close to public transport 
• Genuine growth opportunities – this role can evolve with your interests and skills, with pathways available to step into broader responsibilities over time
• Support available for those interested in pursuing their CA qualification, making it a great opportunity for someone looking to grow professionally within a boutique firm
• Opportunities to take ownership of your work and contribute meaningfully to a small, high-performing team