Executive Support Officer

Job description

• Immediate start
• Initial contract through to 28/2/25 with view to extend and potential for other opportunities within the department
• Wollongong location
• Full time on site, 35 hours per week
• $45 - $55 per hour + super
• Previous experience in a similar role within a Government environment is highly regarded, SAP experience is beneficial and strong diary management skills required

• Assess and prioritise requests to facilitate the optimal use of the executive’s time
• Reviewing documents and correspondence
• Manage the Executive calendar/diary, information flow, records and correspondence
• Coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda
• Draft and prepare correspondence, agendas, minutes, presentations and briefing notes
• Gather, collate and provide background information for the executive to support informed decision making and planning
• Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery
• Build and maintain relationships with internal and external stakeholders

• Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• High level diary management experience
• Excellent communications skills, with the ability to convey information effectively and efficiently, both verbally and in writing, with a strong eye for detail
• Proven ability to handle sensitive and confidential information with discretion and professionalism
• Demonstrated ability to work independently and as part of a team in a fast-paced environment
• Tech savvy with experience across a number of systems and software, experience using SAP is highly beneficial
• Previous experience within a Government organisation in a similar role is highly regarded