Facilities Administration Officer

Job description

• Immediate start
• Initial contract through to 31st March 2025 with view to extend
• $42ph + super
• Full time, Monday to Friday, 35 hours per week
• Sydney CBD location
• Facilities experience particularly with an office move would be highly beneficial
• SAP experience desirable
• Open to Working Holiday Visa holders with suitable experience

• Provide a range of administrative and support services for the Procurement and Facilities Unit, including process online orders, requisitions and non-standard store items, process and certify invoices for payment, prepare information for purchase orders and organise payments of goods and services requested by the Office
• Building and maintaining strong relationships with internal and external stakeholders
• Attention to detail when coordinating staff and visitor security access passes, including creation, update, and audits, and liaising with HR to administer criminal history checks as required
• Experience in managing and problem-solving common facilities/maintenance issues, including supervising contractors attending the office
• Assisting in organising cleanups and packing activities as the Sydney office will be relocating in late 2024 and the PFM team will be actively supporting the logistics of the move

• Previous experience in a facilities based role - particularly in an office move
• SAP or similar system experience highly desirable as well as exposure to procurement 
• Strong attention to detail and high level communication skills both written and verbal
• Good organisational skills and sound judgment when prioritising problems and challenges
• Stakeholder management skills and efficient, effective customer service
• Ability to work in a fast paced working environment
• Adaptable and strong problem solving skills
• Ability to work independently and collaborate with the team