Job details
| Location: | Melbourne |
| Salary: | $50 - $57 per hour |
| Job Type: | Contract |
| Discipline: | |
| Reference: | V-122132 |
| Posted: | about 23 hours ago |
Job description
3-month Executive Assistant (EA) opportunity to work for a large Council in the Eastern suburbs
- Previous experience in an executive assistant role, preferably in local government or a senior management environment.
- Represent a Local Government authority providing excellent service to members of the community
- Own transport required | a valid Victorian driver’s license required
About the Role:
This Council is seeking an experienced and proactive Executive Assistant to provide high-level administrative and personal support to the Director of Community Services. The role requires a highly organized individual with excellent communication skills and the ability to manage a diverse range of tasks in a fast-paced environment. This position plays a key role in supporting the Director and the management team, ensuring seamless service delivery and efficient operations across Community Services.
Key Responsibilities:
- Provide high-level confidential executive assistant services to the Director of Community Services.
- Manage the Director's appointments, schedule meetings, respond to invitations, and ensure all relevant documents and reports are prepared in advance.
- Coordinate travel arrangements for conferences, meetings, and seminars.
- Prepare background information, briefing notes, and coordinate speeches as required.
- Organize forums, workshops, and events, including preparation of running sheets and coordination of speakers/guests.
- Draft routine correspondence, assist with reporting processes, and ensure deadlines are met.
- Liaise with Councillors, community members, government officials, and stakeholders on behalf of the Director.
- Facilitate payment of accounts, requisitions, and maintain necessary financial documentation.
- Develop systems and processes to enhance office efficiency and support team integration.
- Maintain relationships with both internal and external stakeholders to ensure smooth operations.
- Assist with creating presentations and reports for the Director.
- A Diploma in Business Administration or similar qualification (or equivalent experience).
- Previous experience in an executive assistant role, preferably in local government or a senior management environment.
- Strong organizational and time management skills with the ability to prioritise tasks effectively.
- High-level computer literacy, including proficiency with Microsoft Office Suite, PowerPoint, and relevant databases.
- Strong written and verbal communication skills with experience preparing reports, correspondence, and presentations.
- A valid Victorian driver’s license.
- Experience working in Local Government.
- Knowledge of local government functions and the role of Councillors.
- A supportive, inclusive, and collaborative work environment.
- Opportunities for professional development and career growth.
- Competitive salary and benefits package.
Please note you will need to obtain a police check before commencing this role.
If you are interested in this role, please APPLY today
If this position is not correct for you but you have experience working in Local Government please still do get in touch, we have numerous positions within council.
At Charterhouse, we embrace, and value, diversity of culture, working arrangements, sexual orientation, and gender identity. On behalf of our client, we promote a workplace that actively seeks to include and welcome unique contributions of all people; to embrace and celebrate the value of Aboriginal and Torres Strait Islander staff, their skills and contributions to the workplace.